Download Da 1380 Template

Understanding the DA 1380 form is crucial for Army Reserve personnel. Here are some key takeaways to keep in mind when filling out and using this form:

• Purpose: The DA 1380 is used to document an individual’s performance of reserve duty training and is essential for tracking training hours and retirement points.
• Timeliness: Complete the form by the last day of each duty month. This ensures that all training is accurately reported and processed in a timely manner.
• Who Prepares It: The form can be prepared by various personnel, including the chief of the proponent agency for training projects, commanding officers, and designated military representatives.
• Completing the Form: Items such as the soldier's name, organization, and type of duty performed must be accurately filled out to avoid processing delays.
• Authorization: Always cite the appropriate authorization for the duties performed, as referenced in AR 140-185. This adds legitimacy to the reported training.
• Submission: After verification by the responsible officer, submit the DA 1380 to the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid duties.
• Record Keeping: Once validated by DFAS or AHRC, ensure the form is filed properly according to AR 25-400-2 and submitted to the soldier’s records in iPERMS.
• Retirement Points: Be aware of the codes for paid and non-paid duty to accurately report retirement points earned during training.

By following these guidelines, Army Reserve personnel can effectively manage their training documentation and ensure they receive the appropriate credit for their service.

The DA Form 1380 is an essential document for recording individual performance during Reserve Duty Training. Alongside this form, several other documents are commonly utilized to ensure accurate reporting and compliance with military regulations. Below is a list of these related forms and documents, each serving a specific purpose in the administrative process.

• DA Form 1059: This form is used to document the completion of a training course. It includes details about the course, the individual's performance, and any awards or honors received.
• DA Form 2-1: The Personnel Qualification Record (PQR) provides a comprehensive overview of a soldier's qualifications, assignments, and training history. It is crucial for tracking a soldier's career progression.
• DA Form 4187: This form is a request for personnel action. It can be used for various purposes, including requesting a change in duty status, reassignment, or other administrative actions.
• Hold Harmless Agreement Form: To protect against liability during activities, refer to the important Hold Harmless Agreement requirements that outline necessary steps for legal protection.
• DA Form 5001: This form is used for documenting the attendance of a soldier at training events. It is particularly important for ensuring that all training hours are accounted for and reported accurately.
• DA Form 3349: This document is utilized to record a soldier's physical profile. It outlines any medical limitations that may affect a soldier's training or duties.
• DA Form 7500: The Army Training Requirements and Resources System (ATRRS) form is essential for tracking training requirements and resource allocation within the Army.
• DA Form 200: This form is used for financial transactions involving Army property. It documents the transfer, loss, or damage of property and is crucial for accountability.
• DD Form 214: The Certificate of Release or Discharge from Active Duty provides a summary of a service member's military service. It is often required for veterans' benefits and other post-service opportunities.
• AR 140-185: This regulation outlines the policies and procedures for the training and evaluation of Reserve Component soldiers. It serves as a guiding document for the completion of forms like the DA Form 1380.

Understanding these documents is vital for anyone involved in the administration of military training and personnel management. Properly completing and submitting these forms ensures that soldiers receive the recognition and benefits they deserve for their service.

How to Write Da 1380

Completing the DA 1380 form requires careful attention to detail and adherence to specific guidelines. This form is essential for documenting an individual's performance of reserve duty training. After filling out the form, it must be submitted to the appropriate pay channels or the Army Human Resources Command for processing.

1. Begin by entering the date in the designated field (Item 1).
2. In Item 2, provide the name of the reporting agency along with its ZIP code.
3. For Item 3, indicate the anniversary year ending date in the format MM/DD.
4. In Item 4, write the complete designation and address of the records manager, including the ZIP code.
5. Fill in Item 5 with the individual's last name, first name, and middle initial.
6. Enter the individual's grade in Item 6.
7. In Item 7, specify the branch of service.
8. In Item 8, provide the individual's assigned organization if it differs from the office of the addressee.
9. In Item 9, check the appropriate box to indicate the type of duties performed.
10. For each duty date, complete the following columns in Item 9:
• Column a: Enter the day, month, and year for each duty day.
• Column b: Indicate the total number of hours worked for each duty day.
• Column c: Enter the Paid (P) or Non-Paid (N) code followed by the correlating retirement points earned.
• Column d: Describe the location, nature of duties, training, or instruction performed.
11. In Item 10, provide the typed name, grade, and position of the officer who has knowledge of the duties performed.
12. Item 11 requires the signature of the verifying officer.
13. Finally, in Item 12, indicate whether the form has been submitted or if it is not applicable.

Misconceptions about the DA 1380 form can lead to confusion among service members and administrative personnel. Below are eight common misconceptions along with clarifications.

• Misconception 1: The DA 1380 form is only for active duty personnel.

This form is specifically designed for members of the Army Reserve and is used to document their performance of reserve duty training, not for active duty personnel.

• Misconception 2: The form must be completed only at the end of the fiscal year.

The DA 1380 form should be prepared by the last day of each duty month, ensuring timely submission for pay and retirement points.

• Misconception 3: Only the soldier can fill out the entire form.
• Misconception 4: The DA 1380 form is not necessary if the soldier did not perform paid duties.
• Misconception 5: The form does not require any authorization for training.
• Misconception 6: The DA 1380 form can be submitted anytime after the duty month.
• Misconception 7: The form is only for documenting training events.
• Misconception 8: There is no need to keep a copy of the DA 1380 form.

The DA Form 1059, known as the Academic Evaluation Report, serves a similar purpose to the DA Form 1380 in that it documents an individual's performance during training. This form is used primarily for soldiers who complete formal training courses. Like the DA Form 1380, it includes details about the individual's training, such as dates, location, and the nature of the training. Both forms require verification from an officer who has knowledge of the soldier's performance, ensuring that the information recorded is accurate and reliable.

The DA Form 3349, or the Physical Profile, is another document that shares similarities with the DA Form 1380. While the DA Form 1380 focuses on documenting training activities, the DA Form 3349 records a soldier's physical capabilities and limitations. Both forms are essential for maintaining accurate records that affect a soldier's duties and responsibilities. Just as the DA Form 1380 must be submitted to the appropriate records manager, the DA Form 3349 is also required to be filed in the soldier’s official military records, ensuring that the information is accessible for future reference.

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The DA Form 4187, known as the Personnel Action Request, is comparable to the DA Form 1380 in that it is used to document various personnel actions, including changes in duty status or training. This form can be used to request approval for training that is not part of regular duty. Similar to the DA Form 1380, the DA Form 4187 must be completed accurately and submitted through the proper channels for processing. Both forms play a vital role in maintaining up-to-date records for soldiers and ensuring that all actions are properly authorized.

Finally, the DA Form 2166-9, or the NCO Evaluation Report, is another document that parallels the DA Form 1380 in terms of performance evaluation. This form assesses the performance and potential of non-commissioned officers during a specific period. Like the DA Form 1380, it requires input from a supervisor who can provide insights into the individual's performance. Both forms are critical for career progression and must be filed in the soldier's records to ensure a comprehensive overview of their training and performance history.