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Download Notarized Odometer Statement Template

The Notarized Odometer Statement form is a legal document used to confirm the mileage of a vehicle at the time of sale. This form is essential for ensuring transparency and preventing fraud in vehicle transactions. If you need to fill out this form, click the button below to get started.

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Table of Contents

The Notarized Odometer Statement form plays a crucial role in the process of transferring vehicle ownership. This document helps to ensure that the mileage of a vehicle is accurately disclosed at the time of sale, protecting both the seller and the buyer from potential disputes related to odometer fraud. Within the form, a notary public verifies the recorded mileage, which is a key detail that must be filled in alongside the vehicle's make, model, year, and Vehicle Identification Number (VIN). The notary's role is to confirm the identity of the registered owner and provide assurance that the information presented is truthful and accurate. This form not only includes space for the vehicle's mileage but also requires the signature of the owner and the notary, along with the date of the transaction and the expiration date of the notary's commission. By completing this form, all parties involved can have greater peace of mind regarding the transaction, making it an essential document in the vehicle sales process.

Document Specs

Fact Name Details
Purpose The Notarized Odometer Statement form is used to document the mileage of a vehicle at the time of sale, ensuring transparency in the transaction.
Notary Requirement This form must be signed in the presence of a Notary Public, who verifies the identity of the seller and the accuracy of the mileage stated.
State-Specific Forms Different states may have their own versions of the Odometer Disclosure Statement, governed by local laws, such as the Uniform Commercial Code (UCC) and state vehicle regulations.
VIN Inclusion The Vehicle Identification Number (VIN) is a critical component of the form, uniquely identifying the vehicle involved in the transaction.
Year, Make, and Model Details such as the year, make, and model of the vehicle must be filled out to provide complete information about the vehicle being sold.
Signature of Owner The registered owner must personally sign the form, affirming that the information provided is accurate and truthful.
Expiration of Notary Commission The Notary Public must indicate the expiration date of their commission, ensuring that they are authorized to perform notarial acts at the time of signing.
Legal Implications Providing false information on this form can lead to legal repercussions, including penalties for fraud or misrepresentation.

Key takeaways

When dealing with the Notarized Odometer Statement form, there are several important points to keep in mind. Here are five key takeaways:

  • Accurate Information is Essential: Ensure that all fields are filled out correctly, including the vehicle's mileage, year, make, model, and VIN. Any inaccuracies can lead to complications during the sale or transfer of the vehicle.
  • Notary Public Requirement: The form must be signed in the presence of a Notary Public. This adds a layer of verification, helping to prevent fraud and ensuring that the odometer reading is legitimate.
  • Owner’s Verification: The registered owner must personally appear before the Notary Public. They will need to provide satisfactory evidence of their identity, which can include a driver's license or other official identification.
  • Keep a Copy: After the form has been completed and notarized, it’s wise to keep a copy for your records. This can serve as proof of the odometer disclosure in case any disputes arise later.
  • State-Specific Regulations: Be aware that different states may have specific requirements regarding odometer disclosures. It’s important to check local laws to ensure compliance with all applicable regulations.

Documents used along the form

The Notarized Odometer Statement form is an essential document when transferring vehicle ownership. It provides a legal record of the vehicle's mileage at the time of sale. Several other forms and documents are often used alongside it to ensure a smooth transaction. Here are some commonly associated documents:

  • Bill of Sale: This document serves as a receipt for the sale of the vehicle. It includes details such as the buyer's and seller's information, vehicle identification, and the sale price.
  • Access-A-Ride NYC Application: This form is crucial for enrolling in the Access-A-Ride/Paratransit plan, allowing eligible individuals to take advantage of pre-tax transportation benefits. More details can be found here: https://nytemplates.com/blank-access-a-ride-nyc-application-template.
  • Title Transfer Form: Required for officially transferring ownership of the vehicle, this form must be completed and submitted to the state’s Department of Motor Vehicles (DMV).
  • Vehicle Registration Application: This form is necessary for registering the vehicle in the new owner's name. It typically requires proof of ownership and identification.
  • Emissions Certificate: In some states, this document verifies that the vehicle meets environmental standards. It may be required for registration or sale.
  • Power of Attorney: If the seller cannot be present to sign documents, a power of attorney allows another person to act on their behalf during the transaction.

Using these documents together with the Notarized Odometer Statement helps ensure that the vehicle sale is legally binding and protects both parties involved. Always check local requirements, as they may vary by state.

How to Write Notarized Odometer Statement

After gathering the necessary information, the next step involves accurately completing the Notarized Odometer Statement form. This document is essential for verifying the mileage of a vehicle during a sale or transfer. Ensure that all details are filled in correctly to avoid any issues later on.

  1. Obtain the Notarized Odometer Statement form.
  2. In the first blank, write the name of the Notary Public who will verify the document.
  3. In the second blank, enter the state where the notarization will take place.
  4. In the third blank, specify the county where the notarization occurs.
  5. Fill in the mileage of the vehicle in the space provided.
  6. Indicate the year of the vehicle in the next blank.
  7. In the following blank, write the make of the vehicle.
  8. Next, provide the model of the vehicle in the designated space.
  9. Fill in the Vehicle Identification Number (VIN) in the appropriate section.
  10. Write the name of the vehicle's owner in the next blank.
  11. Enter the date in the format of the day and month when the statement is being completed.
  12. Have the registered owner sign their name in the designated area.
  13. The Notary Public will then sign and date the document.
  14. Finally, the Notary Public must indicate the expiration date of their commission.

Misconceptions

Understanding the Notarized Odometer Statement form is essential for anyone involved in vehicle transactions. Here are nine common misconceptions about this important document:

  • It is only needed for used cars. Many believe the notarized statement is only required for used vehicles. In reality, it can also be necessary for certain new vehicle transactions, depending on state laws.
  • Notarization guarantees the accuracy of the mileage. While notarization confirms the identity of the signer, it does not verify the accuracy of the odometer reading itself.
  • Anyone can notarize the document. Only a licensed notary public can notarize the Odometer Disclosure Statement. This ensures that the process is legally binding.
  • It can be filled out after the sale. The statement must be completed and signed at the time of the sale. Completing it afterward can lead to legal complications.
  • It's the same as a bill of sale. The Notarized Odometer Statement serves a different purpose than a bill of sale. It specifically addresses the odometer reading and its verification.
  • All states have the same requirements. Each state has its own regulations regarding odometer disclosure. It's crucial to check local laws to ensure compliance.
  • Only the seller needs to sign. Both the seller and the buyer may need to sign the document, depending on state requirements.
  • It can be completed electronically. While some states allow electronic signatures, many still require a physical signature and notarization in person.
  • Once notarized, it cannot be changed. If an error is discovered after notarization, it can be corrected, but a new statement may need to be issued and notarized again.

Being informed about these misconceptions can help facilitate a smoother vehicle transaction process.

Other PDF Forms

Similar forms

The Bill of Sale is a document that serves as proof of the sale of a vehicle. It includes details such as the buyer's and seller's names, the vehicle's identification number (VIN), and the sale price. Like the Notarized Odometer Statement, it confirms the transfer of ownership and often requires signatures from both parties. This document can also be notarized to provide an additional layer of authenticity, ensuring that the transaction is legally binding.

The Vehicle Title is another important document in vehicle ownership. It establishes legal ownership and includes information such as the VIN, make, model, and year of the vehicle. Similar to the Notarized Odometer Statement, the title may require a signature from the seller to transfer ownership. Both documents are crucial when selling or buying a vehicle, as they confirm the seller's right to sell and the buyer's right to own the vehicle.

The Application for Title is a form that individuals must complete when applying for a new title after purchasing a vehicle. This document includes details about the vehicle and the new owner. Much like the Notarized Odometer Statement, it may require information about the odometer reading at the time of sale. Both documents help ensure that the vehicle's history is accurately recorded and that the new owner is recognized legally.

The Release of Liability form protects the seller after a vehicle sale. It notifies the Department of Motor Vehicles (DMV) that the seller is no longer responsible for the vehicle. Similar to the Notarized Odometer Statement, this document must be filled out with accurate information regarding the vehicle and its new owner. Both forms help clarify the responsibilities of each party involved in the transaction, ensuring that the seller is not held liable for future incidents related to the vehicle.

The Employment Verification form is an essential document that helps employers confirm the employment status and history of a prospective employee. This form typically includes details such as the individual's job title, duration of employment, and salary information. Ensuring accurate completion of this form is essential—click the button below to fill out the Employment Verification form. For templates to assist you in creating this document, you can visit Legal PDF Documents.

The Affidavit of Ownership is a sworn statement that can be used when someone cannot provide a title for a vehicle. It asserts that the signer is the rightful owner and provides necessary details about the vehicle. Like the Notarized Odometer Statement, this affidavit may require notarization to confirm the identity of the signer. Both documents serve to establish ownership and can be used in legal situations to clarify the rightful owner of a vehicle.